OPEN TO INTERNAL AND EXTERNAL CANDIDATE

Reference No:                                                                   SVN/MZ10/2024/022

Position Title:                                                                     Senior Project Assistant (PDCU)

Duty Station:                                                                       Maputo

Organizational Unit:                                                       Peace, Development and

Coordination Unit (PDCU)

Classification:                                                                     General Service, Grade: G-6

Type of Appointment:                                                    Special Short Term Graded Contract, 06 (six)

months with a possibility of extension

Report to:                                                                              Head of PDCU

Estimated Start Date:                                                    As soon as possible

Closing Date:                                                                        30th May 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The International Organization for Migration (IOM), the UN Migration Agency is a dynamic and growing inter-governmental organization, with 174 member states. IOM is committed to the principle that “humane and orderly migration benefits migrants and society”. Established in 1951 and now active in over 590 field locations worldwide, IOM works with partners, government, and civil society to promote international cooperation to address operational challenges of migration and mobility, assist in the search for practical solutions to migration problems, and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. IOM addresses the migratory phenomenon from an integral and holistic perspective, including links to development, to maximize its benefits and minimize its negative effects.

IOM is committed to a diverse and inclusive environment. For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

• Internal candidates in Professional and Highter Categories and National Officer (NO) Category with regular or fixed-term contracts should meet the minimum time in post requirement of 12 months, for Special Short-Term contract holders, the minimum time in post is 6 months at the time, of the closing of the VN.

• There is no time in post requirement for staff members in the General Service (GS) category. In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.2 Under the Overall supervision of the DDRR PM and direct supervision of the DDRR Program officer the incumbent will support the Peace and Development Coordination Unit (PDCU), in close coordination with Programme Support Unit (PSU), Regional Office and IOM HQ, in project implementation and project planning for conflict management, community resilience and peace building and conflicts mitigation, ensuring identification of opportunities, timely drafting, compilation and submission of project concept notes and proposals (including work plans and logical frameworks) in compliance with donor requirements.

Responsibilities and Accountabilities

1) Assist in the planning, coordination, implementation and monitoring of project activities.

2) Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3) Monitor budget implementation and propose adjustments as necessary.

4) Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5) Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.

6) Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7) Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.

8) Respond to complex information requests and inquiries; set up and maintain files/records.

9) Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non governmental organizations, donors and other stakeholders relevant to the project.

10) Monitor work of implementing partners and report any non-compliance to the supervisor.

11)Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

12)Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.

13)Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with six years of relevant experience; or,
• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Knowledge of financial rules and regulations.
• Excellent planning and organizational skills are required, including the ability to meet deadlines and work under pressure.

• Excellent communication and negotiation skills. Ability to present clear and concise information is required.3

Skills

• Strong writing skills.
• Ability to document and organize.
• Capacity to write succinct activity and quarterly reports.
• Excellent communication and analytical skills.
• Ability to work with a high degree of independence within assigned areas.
• Good teamwork skills
• Ability to work effectively and harmoniously in a multicultural environments
• Good computer literacy, especially MS Excel.
• Demonstrated ability to deliver quality assignments under tight timeframes.
• Ability to work independently, to follow leads.

Languages

Fluency in English and Portuguese is required (oral and written) Working knowledge of Portuguese is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.4

Managerial Competencies – behavioural indicators – Level 2

• Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificates, successful reference checks and security clearances.

How to apply:

Interested candidates are invited to submit their applications in ENGLISH, with:

1. a) Cover letter, clearly specify suitability and availability date.
2. b) Detailed curriculum vitae, including historical salary, skype user ID, phone number and minimum three referees (preferably former direct supervisors).

IOM only accepts duly completed applications submitted through the IOM online

recruitment system, through the links below:

View the internal job posting

View the external job posting

Only applicant who meets the above qualification will be considered.

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.

apply by clicking right here: SVN/MZ10/2024/022 – Senior Project Assistant (PDCU)